Why signatures matter

A consistent email signature helps people — especially new hires and external contacts — quickly understand who they’re communicating with, what you do, and where you’re based.

What to include

Your signature is generated from your directory profile. The standard format includes your name, job title, company, timezone, phone number, and a link to yambay.com.

Phone number: Sharing your phone number is not mandatory. However, it is recommended when you regularly interact with external parties, as it makes it easier for clients and partners to reach you directly.

Font size: The signature font size (9pt) is intentional. It is the recommended size for email signature blocks and helps keep the signature visually distinct from the email body. Please do not change the font size so that signatures remain consistent across the company.

Flexibility

The generator provides three standard variants as a starting point. You’re welcome to structure your signature as you prefer, within reason, for example creating your own variants for travel or mobile. The key things to keep consistent are:

• Use the Yambay styling from the generator as your base
• Include at least your name and job title
• Keep it concise, as signatures appear on every email in a thread

What to avoid

• Default signatures — Please remove “Sent from Outlook for iOS”, “Get Outlook for Mac” or similar default signatures
• Images or logos — These often render inconsistently, get blocked by email clients, or inflate email size
• Quotes or slogans — Keep it professional and simple

Daylight saving time

If your timezone observes daylight saving, your signature will need to be updated twice a year. You can either:

• Create both a standard time and daylight saving variant in Outlook, and switch between them manually when the clocks change
• Visit this page when the clocks change, copy the updated signature, and paste it over the old one — this also picks up any design updates

Suggested defaults

Standard	New emails to external recipients	Set as default for new messages
Reply	Replies and forwards	Set as default for replies/forwards, or for all messages if you mostly email internally
With address	When clients need the office address	Select manually when needed

Important: Outlook does not sync signatures between desktop, web, and mobile. Please check your signature settings on each platform you use and either set up a Yambay signature or clear any default text (such as “Get Outlook for Mac” or “Sent from Outlook for iOS”).

Find the signature settings in your version of Outlook, create a new signature, then click Copy Signature below and paste.

New Outlook / Outlook on the web

1. Click Settings (gear icon) → Account → Signatures
2. Create a new signature and give it a name (e.g. “Yambay Standard”)
3. Click Copy Signature below, then paste
4. Click Save and repeat for each signature you need
5. Set your defaults: Standard for new messages, Reply for replies/forwards

Classic Outlook (Windows)

1. Go to File → Options → Mail → Signatures
2. Click New, give it a name, then click Copy Signature below and paste
3. Click OK and repeat for each signature
4. Set your defaults for new messages and replies/forwards

Outlook for Mac

1. Go to Outlook → Settings → Signatures
2. Click + to create a new signature, give it a name
3. Click Copy Signature below and paste
4. Set your defaults for new messages and replies/forwards

Mobile (iOS/Android)

Outlook mobile manages signatures separately from desktop and web, so you need to set it up manually. The mobile app only supports one signature.

1. On your computer, click Copy Signature below for the signature you want on your phone (the Reply signature works well for mobile)
2. Paste it into an email to yourself, or into a note
3. On your phone, open that email or note and copy the signature text
4. In the Outlook app, tap your profile icon → Settings → Signatures
5. Clear the existing text and paste your Yambay signature

Switching signatures per email

To use a different signature for a specific email (e.g. the Address variant):

• New Outlook / Web: Click the signature icon in the compose toolbar
• Classic Outlook: In the compose window, go to Message → Insert group → Signature

Tip: If you use Outlook on the web as well as the desktop app, set up your signatures on the web and they should sync to your desktop app automatically.